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Event Proposal Form
Linda Burnett
2020-09-22T09:06:59-05:00
Event Proposal Form
Please enable JavaScript in your browser to complete this form.
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Step
1
of 5
Event Overview
Ministry Name
*
Date
*
Point of Contact
*
Email
*
Cell Phone Number
Home Phone Number
Event Name
*
Purpose of Event
*
Proposed Event Date
Estimated Number of Attendees
Total Projected Budget for this Event
*
If no funds needed enter 0
Previous Year Attendance
Is there a General Session?
Yes
No
Are there breakout sessions?
Yes
No
How many breakout sessions?
Will there be a guest speaker(s)?
Yes
No
Proposed Speaker Name
List name(s) of proposed speakers and upload their bio.
Bio Upload
Click or drag a file to this area to upload.
Proposed Speaker Name
List name(s) of proposed speakers and upload their bio.
Bio Upload
Click or drag a file to this area to upload.
Proposed Speaker Name
List name(s) of proposed speakers and upload their bio.
Bio Upload
Click or drag a file to this area to upload.
Proposed Speaker Name
List name(s) of proposed speakers and upload their bio.
Bio Upload
Click or drag a file to this area to upload.
Proposed Topic Name
List name(s) of proposed topic(s)
Proposed Topic Name
List name(s) of proposed topic(s)
Proposed Topic Name
List name(s) of proposed topic(s)
Proposed Topic Name
List name(s) of proposed topic(s)
Next
Event Timeline
Please provide a detailed outline for this event. It should include times, locations and where services will be needed, as well as the event itself.
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Date / Time
Date
Time
Activity
Logistics Requirements
Event Registration
Sunday 1st service
Sunday 1st and 2nd service
Wednesday
Please select the days you will have registration.
Registration start date
Registration end date
How many total rooms are being requested?
Purpose of Room
Desired Room Set-up
Theater Style
Classroom Style
Crescent Rounds
Banquet Rounds
U-Shape
Hollow Square
Conference Style
Team Tables/ Clusters
Reception
Circle & Semi Circle
Chevron
Using the diagram as a guide, select your requested room set-up style.
Purpose of Room
Desired Room Set-up
Theater Style
Classroom Style
Crescent Rounds
Banquet Rounds
U-Shape
Hollow Square
Conference Style
Team Tables/ Clusters
Reception
Circle & Semi Circle
Chevron
Using the diagram as a guide, select your requested room set-up style.
Purpose of Room
Desired Room Set-up
Theater Style
Classroom Style
Crescent Rounds
Banquet Rounds
U-Shape
Hollow Square
Conference Style
Team Tables/ Clusters
Reception
Circle & Semi Circle
Chevron
Using the diagram as a guide, select your requested room set-up style.
Purpose of Room
Desired Room Set-up
Theater Style
Classroom Style
Crescent Rounds
Banquet Rounds
U-Shape
Hollow Square
Conference Style
Team Tables/ Clusters
Reception
Circle & Semi Circle
Chevron
Using the diagram as a guide, select your requested room set-up style.
Meeting Room Set-up Styles
Theater Style
Classroom Style
Crescent Rounds
Banquet Rounds
U-Shape
Hollow Square
Conference Style
Team Tables/Clusters
Reception
Circle & Semi Circle
Chevron
Next
Check all setup requirements needed
Cocktail table(s)
6' food table(s)
8' food table(s)
Registration Table(s)
Exhibit Table(s)
Handout Table(s)
Podium
High back stools
Easel
Easel Chart w/ paper
Laptop for registration
Check the Audio/Visual equipment needed
TV
TV/DVD
Microphone on podium
Lapel mic(s)
Mic(s) w/ stand
Audio CD Playback
Audio CD Recording
Overhead Projector
Video Shown on Screen
LCD Projection
Internet Access
Laptop
Keyboard
Specify the type of media containing presentation
CD
DVD
USB
Next
Advertising/Marketing
Please note all advertisement must be approved by FMC leadership. Files should be submitted in a Word document only. It is recommended that you schedule a meeting with the Media Team by emailing mediateam@firstmet.org to discuss the details of your marketing plan.
Design and layout (minimum 2 weeks required - please check appropriate product)
Brochure
Flyer
Postcard
Program
Poster
Printing Specifications - Brochure
5 x 7
8.5 x 11
Other
Times will vary - please check the appropriate product.
Color
Black & White
4-Color
2-Color
Printing Specifications - Flyer
8.5 x 11
11 x 17
Other
Times will vary - please check the appropriate product.
Color
Black & White
4-Color
2-Color
Printing Specifications - Postcard
4 x 6
5 x 7
6 x 9
Times will vary - please check the appropriate product.
Color
Black & White
4-Color
2-Color
Printing Specifications - Poster
24 x 36
Other
Times will vary - please check the appropriate product.
Color
Black & White
4-Color
2-Color
Program - Quantity
Program Dimensions
Program number of pages
Color
Black & White
4-Color
2-Color
Next
Food and Beverage Requirements
Events that are outside of the general church schedule, will be responsible for catering their event.
Food and Beverage
Continental Breakfast
Breaks
Lunch
Reception
Dinner
Beverage Station
Paper Products
Additional Support
Art Ministry
Greeters
Health (Nurses)
Media/Bookstore
Photography
Technology
Transportation
Music & Arts
Safety & Traffic Control
Ushers
Will your event require support from any of the following ministries? Check the appropriate box(es).
Submit
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